Facility Management and Maintenance Software Through Choice Partners

What Contract 26/024MF-03 Covers

Contract 26/024MF-03 covers facility management and maintenance software: the system your team uses to take in requests, schedule the work, track the equipment, prove the inspections happened, and show the board where the money went.

It is configured to how your organization already works. You are not rebuilding your process to fit a product.

What This Contract Does Not Cover

Contract 26/024MF-03 is for facility management and maintenance software specifically. If you need something outside that - a permitting portal, a custom business application, a data migration, general IT services - we do that work too, but it has to be bought through a different contract.

Texas agencies can use our Texas DIR contract DIR-CPO-5938 for custom development. Federal agencies can use our GSA schedule 47QTCA23D00E1. Tell us what you are trying to do and we will point you at the right one, including when the right answer is a vehicle we do not hold.

Who Can Buy Through This Contract

Choice Partners is the national purchasing cooperative of the Harris County Department of Education. It has run cooperative purchasing since the 1960s, which makes it one of the oldest government cooperatives in Texas. Its contracts are competitively bid and awarded by the HCDE Board of Trustees, so buying through one already satisfies your competitive procurement requirement.

Membership is free. Eligible organizations include public school districts, charter schools, private schools, community colleges, universities, cities, counties, special districts, other government agencies and nonprofits. This contract is approved for a national market area, so members outside Texas can buy under 26/024MF-03 as well.

How to Order in Four Steps

No RFP. No bid process. If your organization is a Choice Partners member, four steps get you from "our work order system is a spreadsheet" to a live deployment.

Using Federal Funds: EDGAR and 2 CFR 200

Yes you can use federal funds on this contract. Choice Partners follows EDGAR and the Uniform Guidance at 2 CFR 200 for every procurement it runs, and every awarded contract carries EDGAR certification.

For purchases at or above $150,000 in federal funds, your organization will need to verify that Choice Partners followed EDGAR procurement rules, including the cost or price analysis requirement. Choice Partners provides that documentation on request.

This matters for facility work in particular, because so much of it is grant funded. If you are using federal money on deferred maintenance, safety compliance or facility modernization, a cooperative contract procured under EDGAR is usually the cleanest path for your auditor.

Choice Partners, Texas DIR or GSA Which Vehicle Applies?

We hold three contract vehicles and they cover different things. Here is the honest breakdown.

Pricing and Quotes

Pricing under this contract was submitted and evaluated as part of RFP 26/024MF-03. You get contract pricing automatically there is nothing to negotiate and no bid to run.

Tell us roughly how many buildings, assets and users you have and we will send a written quote with the configuration, implementation and support costs broken out separately. Quotes are free and usually come back within three business days.

Like every cooperative, Choice Partners is funded by an administrative fee paid by the vendor, not by you. Your price is the price on the quote.

Security, Privacy and Accessibility

Facility systems hold more sensitive information than people expect: building access, room assignments, incident reports, contractor records. Public agencies are accountable for what their vendors do with it. We build to that standard by default, not on request.

Accessibility evidence and security documentation are available on request and can be written into your scope as a deliverable.

FAQ