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DORM HEARTH

DormHearth is a modern student housing & residence life platform that streamlines the entire cycle—dormitory applications, assignments, billing, inspections, maintenance, and student engagement—on web and mobile. Built by Blue Parrot Software LLC (Texas HUB), DormHearth aligns with higher-ed procurement and IT review expectations (e.g., HECVAT/VPAT packages, SSO, audit logging), while delivering a fast, accessible student experience that improves on-time applications and smoother move-ins.

What DormHearth Solves

For Students & Families

One portal to apply → assign → move-in → pay. Dormitory application with deposits, eligibility checks, deadlines, and reminders. Mobile check-in/out, room-condition photos, packages, maintenance requests.Check out Dorm Hearth Features

For Housing & ResLife Staff

Auto-allocation rules + overrides; roommate matching & self-selection. Mobile inspections & housekeeping dispatch with photo evidence and digital sign-off. Billing, fines, refunds, payment plans with ledger and audit trails. Conference/guest housing workflows and bulk invoicing.Check out Dorm Hearth Features

For Finance & Admin

Occupancy & revenue dashboards, exports to finance/ERP, audit-ready history. Payment reminders & overdue notices; refund controls and reconciliation.Check out Dorm Hearth Features

For IT & Compliance

SSO (Entra/Okta/CAS/SAML), RBAC, backups, retention, logs. HECVAT (Lite/Full) & VPAT packages upon request; API access & monitoring.Check Security Complaince

Core Modules

  • Dormitory Applications & Tasks – branded portal for first-years, transfers, graduate and special programs; deposits; eligibility/priority windows; automated reminders.
  • Assignments & Self-Selection – rules & time slots, roommate matching, waitlists & appeals; clear student timelines.
  • Room Condition & Inspections (RCR/RCI) – mobile check-in/out, photos, digital sign-offs; exportable history.
  • Maintenance & Housekeeping – work orders, prioritization/SLA, RA/desk triggers; student and staff portals.
  • Billing, Fines & Payments – TouchNet deposits & payment plans, refunds, ledger, audit trails.
  • Conference & Guest Housing – short-term stays, group blocks, contracts, invoicing.
  • Package Tracking & Front Desk – scan/notify, pickup logs, ID verification.
  • ESA & Accommodations – requests, documentation, approvals, rooming constraints.
  • Reporting & Analytics – occupancy, revenue, trends; exports to ERP/finance.
DORM HEARTH FEATURES

FAQ

Ready to upgrade your dormitory management to the next level?

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